.png?sfvrsn=6d0e27cd_1 "Partnership for Change - v7 (1)")
He/she will coordinate donors’ reporting, including the timely preparation and completion of quality donors’ reports, proposals, presentations, briefing papers, concept notes and other ad hoc requests as assigned. He/she will contribute to the CO’s annual reports, sitreps, and other communications materials. He/she will also support the capacity development of the country office in result-based reporting, analytical writing and other skills required for quality proposals and donor reporting that are fundamental to the CO’s partnership management and advocacy.
The following are key activities and outputs expected from the consultant:
Key activities:
● Improve the existing Resource Mobilization filing system, including maintaining the database [all approved proposals and reports are kept and updated properly]. Track the approved funds as agreed in the proposals, ensuring that funds [including tranches] are being transferred and reflected in the relevant database;
● Aid in internal fund management of maintaining records in DARTS, Quantum and to ensure proper financial flow for programming teams fund utilization through timely disbursements of funds after coordination with RMB
● Support the tracking of funding pipelines and coordinate financial projections to ensure a systematic overview of financial resources and enhance strategic planning and resource allocation for effective program implementation. Aid in coordination support on projection of financing and conduct gaps analysis correlating to financial flow through engagement with programme teams
● Coordinate the proposals, situational reports, briefing notes, and projects’ report writing - according to the Country Office SoPs on donor and report’ writing. Get involved in partnerships initiatives including coordinating with the members of resource mobilization team to prepare, attend, take notes, document, share relevant information, and take actions following regular/ad hoc meetings with donors and relevant stakeholders
● Support the RM/P Specialist to develop yearly CO’s Resource Mobilization Strategy and Plan. Align them with the relevant documents, including HCT Humanitarian Response Plan, Country Office Appeal, and donors’ strategic documents.
● Get involved in resource mobilization, including scanning for funding opportunities;
● Coordinate with M&E and relevant units to ensure data analysis and preparation of a range of concept notes, proposals, advocacy materials, visualizations, situation, Situational Reports and donor reports;
● Support the RM/P Specialist to update the monthly donor report/proposal calendar.
● Support the RM/P Specialist during regular meetings with donors by taking notes and documenting the discussion, including action points. Expected outputs:
● Resource Mobilization filing system updated regularly;
● All approved funds and tranches reflected in the database as soon as received
● All proposals and projects reports follow CO SoPs;
● All meetings with donors documented promptly;
● All ad hoc donor requests addressed as per deadline given by supervisor;
● 2024 Resource Mobilization Strategy and Plan developed;
● Updated and corrected data and information reflected in advocacy and reporting materials.
● All deliverables will be written in English and submitted in electronic format.